Area: Customer Master/Sales and Distribution
Description
Partner function describes the rights and responsibilities of each partner in a business transaction.
You summarize all partner functions that are allowed for a partner object in a partner determination procedure. You then assign a partner determination procedure to a key, for example a sales document type. The partner functions contained in the determination procedure are then relevant in a sales document of this type. In additional to this assignment. a partner determination procedure is valid, for example, for a certain account group customer. Below screenshot shows the partner function list in the customer master.
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Area: Sales
Description
The schedule line is the division of an item in a sales document according to date and quantity. For example, if the total quantity of an item can only be delivered in four partial deliveries, the system creates four schedule lines and determines the appropriate quantities and delivery dates for each schedule line. The SAP systems can only copy those items of a sales document to a delivery for which schedule lines exists.
The behavior of schedule line is controlled by the schedule line category. The schedule line category is used to controller below business settings:
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Area: Customer Master/Sales and Distribution
Description
Block reason is a factor that blocks document processing of documents. You can define suitable blocking reasons to satisfy your business needs. Then these blocking reasons can be assigned to corresponding document types and used in the SD document processing.
You can also block a customer directly in the customer master. The specification in the customer master record and therefore also the the sales document block is valid either for all or only for individual sales areas.
For the blocked customers in the relevant sales area you cannot create sales document with the sales document type for which this blocking reason is valid. For example, you can block the creation of sales order for a customer but allow inquiry creation.
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Area: Logistics Execution – Shipping
Description
Shipping conditions are the general shipping strategy for the delivery of goods from the vendor to the customer. You can define shipping conditions in your system which correspond to the requirements of your company. You can specify a shipping condition in the customer master and in the vendor master. You can also determine a shipping condition for each sales document type.
Example, a particular customer always requires immediate delivery. You enter the appropriate shipping condition into the customer master record. This means that when you process orders for this customer, the system automatically proposes the express mail room as a shipping point and the quickest way to the airport as a route.
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Application Area – FI
Overview
Process Outgoing Payment is one scenario building block in SAP Best Practices Baseline Package (U.S.). Technical name is V1C (Financial Accounting – AP – Outgoing Payment).
After receiving vendor’s invoice, the outgoing payment should be run periodically using checks or other payment methods. This activity is achieved by using the SAP payment program. The program selects open invoices and down payment requests to be for vendors based on following criterias: payment method, payment terms, selection parameters entered in the payment program.
The open items selected are presented in the form of a proposal. The proposal can be edited further to block certain open items, if required. Once the proposal is acceptable, the payment run is executed resulting in clearing the open items on the vendors account and crediting the outgoing checks bank clearing account. Checks are then printed using the print function of the payment program.
Company roles involved in process flows: Accounts Payable Supervisor.
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Application Area – MM
Overview
Process Return to Vendor is one scenario building block in SAP Best Practices Baseline Package (U.S.). Technical name is V3I (Return to Vendor).
The return to vendor process begins with a requirement to return an item to a vendor. The initial activity is to request a Returns Material Authorization (RMA) from the vendor. This is a manual step and the RMA number will be entered into a text field in the return PO. The Buyer will then create a Return PO in the system. The return PO is similar to a standard PO except for the return flag which sets up the return delivery to enable shipment of the item(s) back to the vendor.
The Return PO confirmation goes to the Vendor and the Return Delivery is sent to the Shipping department where the item(s) are picked and shipped back along with a Delivery Note. When the Shipping department creates the delivery the item(s) are relieved from inventory. A credit memo is generated which relieves the liability to the vendor.
Company roles involved in process flows: Buyer, Purchasing Manager, Warehouse Clerk and Accounts Payable.
Business Process Procedure
1. Create return purchase order
The return purchase order is exactly the same as standard purchase order except the return flag. Go to transaction ME21N and enter orgnization info, material, vendor and tick the return flag.
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Application Area – MM
Overview
Process Procurement to Stock is one scenario building block in SAP Best Practices Baseline Package (U.S.). Technical name is V3E (Procurement to Stock – From Quotation to Stock Procurement).
In this process, a purchase requisition is either generated by MRP or manually from a requester. A buyer will validate the requisition assign a source of supply. A purchase order will be created based on purchase requisition. The purchase order is subject to approval based on a predefined dollar amount prior to being issued to a vendor.
Goods are shipped from the vendor and received into a location based on fixed parameters proposed from the material master that can be changed at time of transactional data capture that is Purchase Order creation or goods receipt.
The invoice is received from the vendor. Invoices are entered with reference to a purchase order and item. If there are any variances between invoice and purchase order value, the invoive will be blocked and forwarded to buyer for approval. The payment process can be refered in another scenario building block V1C (Fin. Acctg. – AP – Outgoing Payment).
Company roles involved in process flows: Requisitioner, Buyer, Purchasing Manager, Warehouse Clerk and Accounts Payable.
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Application Area – MM
Overview
Process Quotation for Procurement is one scenario in SAP Best Practices Baseline Package (U.S.). In this process a purchasing employee requests quotations for the supply of a specific material from different vendors. A quotation comparison list enables him to select the best source of supply by evaluating the responses/quotations of the relevant vendors. The accepted quotation is later converted into a purchase order and a rejection letter is sent to the vendor(s) whose quotations were rejected.
Company roles involved in process flows: Buyer, Purchasing Manager.
Business Process Procedure
1. Create Request for Quotation
Go to transaction ME41 and create RFQ. Enter RFQ type, Quotation Deadline, Purchasing Orgnization, Purchasing Group, Delivery Date and press enter key.
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