Quotation for Procurement
Application Area – MM
Overview
Process Quotation for Procurement is one scenario in SAP Best Practices Baseline Package (U.S.). In this process a purchasing employee requests quotations for the supply of a specific material from different vendors. A quotation comparison list enables him to select the best source of supply by evaluating the responses/quotations of the relevant vendors. The accepted quotation is later converted into a purchase order and a rejection letter is sent to the vendor(s) whose quotations were rejected.
Company roles involved in process flows: Buyer, Purchasing Manager.
Business Process Procedure
1. Create Request for Quotation
Go to transaction ME41 and create RFQ. Enter RFQ type, Quotation Deadline, Purchasing Orgnization, Purchasing Group, Delivery Date and press enter key.
In the second screen, enter a meterial number with procurement type F (External procurement).
Click the header button in the application toolbar and enter the Collective Number. It groups a list of RFQ under a same number.
Click the vender address button. In the vendor address screen, enter the vendor number you want send RFQ to. Choose save and you will notice the RFQ number will appear at the bottom of the screen.
Go to transaction ME43 and enter the quotation number. In some case, the default output type NEU can be processed. IN the log, there is an error message like ‘Processing routine ENTRY_NEU in program /SMB40/FM06P does not exist’, please check SAP Note Note 968332 – SAP Best Practices Baseline Package (US) V1.600. Additional transports need to be imported into the system manually.
2. Enter Quotations
If quotations are received from vendors, buyer needs to maintian these quotations into SAP system. Go to transaction ME47. Enter the price and price scale if it is available.
Click Item Conditions button in toolbar, the scale condition can be maintianed.
3. Compare and select vendor
Go to transaction ME49
and enter the collective number. The report will show you the price comparison result. For selected vendor: – click on column, then select quotation button Maintain Quotation screen: – Select Item Detail button – Enter (B) in InfoUpdate field (in quotation data section) (note – if same buyer for all plants, select C) –SAVE– – click back button (F3) to return to Price Comparison screen – select rejected vendor and click quotation button – Maintain Quotation screen: – Select Item Detail button – check the reject ID box –SAVE– repeat for additional rejected vendors.
Go to transaction ME13 and enter the accpected vendor’s purchasing info record. The condition in the PIR has been updated automatically.
If the RFQ is rejected, the reject RFQ letter will print automatically. The standard output type is ABSA – Quotation Rejection.
4. Maintain Source List
Go to transaction ME05 and generate source list .
5. Create Purchase Order
Go to transaction ME21N and select Document overview on > Selcet the tree (Selection variant) > Select requests for quotations > Select the correct RFQ>Select the copy (Adopt) icon.
Enter the plant name and save the purchase order.
6. Procure to Stock
The next steps of pruchase order operation are coved in this scenario. I will put this content in another post.
